About You
We are currently looking for a Personal Assistant to the CEO for our joint venture company Vifor Fresenius Medical Care Renal Pharma (VFMCRP). In this exciting position, you will support the CEO of VFMCRP and ensure ad-hoc, timely and effective support to VFMCRP leadership team.
Key Tasks
- Managing the CEOs calendar and organize meetings, calls, etc.
- Supporting CEO in email/phone/video correspondence and task management
- Coordinating local and international travel in an efficient way, booking of all tickets, hotel accommodations, etc. and manage expense reports for VFMCRP CEO and leadership team
- Follow-up on tasks with the team to ensure timely delivery/execution
- Establish relationships with the offices of key stakeholders of VFMCRP, such as Board of Directors and key leaders in Vifor Pharma and FMC
- Organising team meetings, including logistics, catering and equipment needs
- Independent management and coordination of special projects in VFMCRP
- Preparing and filing of documents
- Preparing presentations (PPT, Excel)
- Preparing agendas, taking and completing meeting minutes; coordinating distribution and follow-up on action items
- Coordinating financial processes such as invoicing, payments, expense reports
- Anticipate potential conflict situations and act proactively to find solutions
- Providing onboarding training, guidance and general orientation to new team members
The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, experience and knowledge, or the equivalent.
Minimum Requirements
- Commercial Degree/Background
- Further education as management assistant (“Direktionsassistentin”)
- 3+ years related experience in administrative support role of a senior executive member
- Excellent command of English both oral and in writing
- Excellent practice using MS Office tools (Word, PowerPoint etc.)
- Very good organizational, time management and communication skills
- Strong stakeholder management skills
- Demonstrates a high degree of agility, flexibility and adaptability
- Shows a very good service orientation towards customers
- Excellent ability to multi-task
- Self-motivated and pro-active
Preferred Requirements
- Communications Planning and Execution
- Experience in pharma or medical devices industry and/or international environment