Team Assistant - Regulatory Affairs Centre of Excellence - Zurich

Ort: Switzerland - Glattbrugg/Zurich

Senioritätslevel: Specialist

Ihr Profil

We are currently looking for a Team Assistant - Regulatory Affairs Centre of Excellence for our office in Zurich. In this exciting position you will be providing administrative, organizational and coordinative support to the Head RA Centre of Excellence and his/her direct team members throughout a multitude of standard services. In this position you will be directly reporting to Head of RA Centre of Excellence

Key Tasks
  • Supporting the Head RA CoE and his/her team in all administrative tasks 
  • Coordinating local and international meetings including logistics, catering and equipment needs, visitor accommodations 
  • Preparing agendas, takes and completes meeting minutes; coordinating distribution and follows up on action items 
  • Drafting and formatting of presentations
  • Making travel arrangements and preparing meeting schedule arrangements in close collaboration with other PA’s and Assistants
  • Maintaining distribution and personnel lists 
  • Maintaining Department/Functional Intranet pages
  • Coordinating financial processes such as invoicing, payments, expense reports to ensure timely processing 
  • Providing support setting up new employee introduction programs
  • Providing guidance, orientation and training to new team members
  • Updating training matrix for Learning Management System for the CoE team 
  • Liaising with internal and external stakeholders 
  • Reacting on incoming phone calls and e-mails according to standard processes independently
  • Maintaining familiarity and knowledge of relevant company process and procedures
Qualifications

Minimum Requirements
  • Minimum 3 to 5 years related experience in administrative support role e.g. as Management assistant
  • Good knowledge using MS Office applications (Word, Excel, PowerPoint, Outlook)
  • Fluency in English
Preferred Requirements
  • Degree in Business Administration
  • 1-2 years of experience in a senior administrative support role
  • Experience in similar pharma or medical device disciplinary and/or international environment
  • Fluency in German

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